Wedding Seating Chart Printable, Free PDF
Wedding and banquet seating with numbered tables and blank guest lines. Pick reception or round-table layout in the controls below, then download a PDF or print at 100% scale with scaling turned off.
Posting a reception seating chart
Mount the finished sheet at eye level near the guest book or cocktail hour exit so the first wave of arrivals can read table numbers without blocking the doorway.
Match table numbers on the chart to centerpieces or escort cards so ushers can point instead of reading every name aloud.
Leave meal preference columns off this printable if your caterer tracks entrees separately. The cells here are sized for guest names at each table, not dietary codes.
About this layout
Reception seating charts list guest tables so people find their assignment at the door. The default PDF shows eight round tables with eight blank name lines per table; ushers can read table numbers from the printed header.
Switch to the six-table layout when your venue needs a shorter chart. Table count and seats per table stay in the controls below. Landscape orientation can help when you add tables.
Pair this printable with our wedding alcohol calculator when you plan pours per guest.
What you need at the tables
- A basic home inkjet or laser printer: print at 100%, scaling off (opens in new tab)
- Black ink or toner cartridges matched to your printer (opens in new tab)
- Heavier cardstock so charts survive a busy event (opens in new tab)
- Fine-tip markers for last-minute seat changes (opens in new tab)
- Fold-over place cards or tent cards for guest names (opens in new tab)
- Removable mounting strips or page protectors for wall charts (opens in new tab)
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