Printables

Wedding RSVP Tracker Printable, Free PDF

An RSVP tracker printable is a reply ledger for mailed response cards. Twenty-five rows track invite mailed, returned card, and yes, no, or maybe ticks as envelopes land in your mailbox. It is built for formal weddings where caterers need a running yes count weeks before the event.

Meal choice columns stay available when your venue requires entree counts on the contract. Nothing uploads when you download. Controls below shrink the grid for elopements, hide addresses, or switch to A4.

Once yes totals stabilize, plug the guest count into the wedding alcohol calculator for case orders.

Preview

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Worked example

Worked example: invite batch mailed April 10. By April 24 you have 42 yes, 6 no, and 3 maybe out of 65 households. Tick the yes column only when the signed card is in hand, not when someone texts maybe. Update the caterer with the yes column subtotal every Friday until the deadline passes.

Guest list FAQs

Should I mark maybe as yes for headcount?: No. Caterers need committed meals. Count maybe separately until the guest confirms in writing or by phone, then move the tick to yes.
Why twenty-five rows instead of twenty?: Reply tracking often continues after you freeze the master guest list. Extra rows cover late additions and plus-ones who return cards after the first print.
Where do meal selections go?: Meal notes stay on the full wedding guest list printable. This tracker is only for invite sent and Y, N, or M so you can update counts quickly at the mailbox.

What you need for guest lists and RSVPs

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